Introduction
Your IT Guardian Pty Ltd recognise that your personal information is important to you and that you are concerned with its collection, use and disclosure. Your IT Guardian Pty Ltd, like other companies operating in Australia, is bound by the National Privacy Principles as set out in the Privacy Act 1988 (Cth) which set clear standards regarding these activities.
- when you can deal with Your IT Guardian Pty Ltd anonymously;
- the purposes for which Your IT Guardian Pty Ltd collects, holds, uses and discloses personal information;
- the types of personal information that Your IT Guardian Pty Ltd collects;
- how Your IT Guardian Pty Ltd collects and holds personal information;
- how you may access the personal information that Your IT Guardian Pty Ltd holds about you, and how you may seek correction of that personal information; and
- how you may complain about a breach of the Australian Privacy Principles by Your IT Guardian Pty Ltd and how Your IT Guardian Pty Ltd will deal with such a complaint.
We may also use your personal information for other purposes related to those described above which would be reasonably expected by you.
When can you deal with Your IT Guardian Pty Ltd anonymously?
Generally, you can deal with Your IT Guardian Pty Ltd anonymously (i.e. without identifying yourself). In certain circumstances however, Your IT Guardian Pty Ltd will ask you to provide personal information because it is required by law to do so, or because it would be impracticable to deal with you anonymously. These circumstances include where you order goods online, where you purchase an extended warranty on a product, where you apply to purchase goods on finance, where you return goods for repair, where you purchase goods to be delivered or installed, where you enter one of our competitions, when you submit a request, enquiry, complaint, consumer guarantee or warranty claim and when you pre-order goods.
Why does Your IT Guardian Pty Ltd collect, hold, use and disclose personal information?
- providing you with products and/or services requested;
- dealing with requests, enquiries, complaints, consumer guarantee or warranty claims, and other customer care related activities;
- marketing our products and services and providing advice on our products;
- developing and improving our products and services;
- the operation and administration of accounts or subscriptions that you have with us;
- payment processing;
- carrying out certain checks (for example, for our fraud or theft prevention processes);
- interacting with companies or organisations with whom Your IT Guardian Pty Ltd has a business relationship (where you work for, or otherwise represent, such an organisation);
- reconciling payments due to Your IT Guardian Pty Ltd from suppliers in relation to goods or services provided to you by those suppliers;
- purposes relating to any third party acquisition or potential acquisition of an interest in Your IT Guardian Pty Ltd or its assets;
- complying with our obligations under agreements with third parties; and
- carrying out any activity in connection with a legal, governmental or regulatory requirement that we have to comply with, or in connection with legal proceedings, crime or fraud prevention, detection or prosecution. In particular, Your IT Guardian Pty Ltd is required by law to collect personal information in certain circumstances, including:
- if you trade-in goods (under, depending on the State or Territory in which you are located, the Second-hand Dealers and Pawnbrokers Act 2003 (Qld), the Second-hand Dealers and Pawnbrokers Act 1996 (SA), the Second-hand Dealers and Pawnbrokers Act 1994 (Tas), the Second-Hand Dealers and Pawnbrokers Act 1989 (Vic), the Consumer Affairs and Fair Trading Act 1990 (NT) and related regulations).
We may also use and disclose your personal information for other purposes related to those described above which would be reasonably expected by you.
Documents (including hard copy documents and electronic documents such as emails) which coincidentally contain personal information will also be retained in accordance with Your IT Guardian Pty Ltd’s normal document retention practices for accounting, legal and business purposes.
Generally, you have no obligation to provide any personal information requested by us. However, if you choose not to do so where we require this information, we are unlikely to be able to provide you with the goods and services that you want.
What personal information does Your IT Guardian Pty Ltd collect?
- your name;
- your address;
- your telephone number(s);
- your e-mail address;
- payment information;
- transaction information;
- your user name and password;
- information contained on identification documents (such as driving licenses) and, in some specific cases, copies of such identification documents, where we require these to verify your identity;
- information on how you use our products and services;
- your Internet Protocol (“IP”) address, server address, domain name and information on your browsing activity when visiting one of our websites;
- your user name for social networking sites that you use, to refer to, or in conjunction with, our goods and services; and
- personal preferences regarding products and services.
How does Your IT Guardian Pty Ltd collect and hold your personal information?
- when you order goods or services from us (either online or over the telephone);
- when you set up an account with us;
- when you purchase certain products or extended warranties from us;
- when you pay for goods by cheque;
- when you subscribe to our catalogues or mailing lists or those of certain partners of ours such as Stack magazine;
- when you sell second-hand goods to us or buy second-hand goods from us;
- when you enter competitions or promotions that we run;
- when you provide us your details for customer care purposes;
- when you browse one of our websites (further information is set out later in this Privacy Policy);
- when you submit an enquiry using one of our websites;
- when you complete surveys or provide online feedback or product reviews; and
- when you publicly comment about us on social media sites (for example so that we can answer questions about our products).
Generally, Your IT Guardian Pty Ltd will collect your personal information directly from you. However, Your IT Guardian Pty Ltd also holds information, collected incidentally, concerning individuals who work for companies or organisations that have a business relationship with Your IT Guardian Pty Ltd.
- as part of customer records and other electronic documents on which personal information is contained which are stored on our information technology systems and servers operated by third parties who provide services to us in connection with our business; and
- by securely storing hard copy documents on which personal information is contained, at our various premises and using third party document management and archiving services.
Marketing
When you create an account with us your details will be added to our marketing database to receive information relating to Your IT Guardian Pty Ltd and our products. You may also choose to receive such information by subscribing to our marketing database via one of our websites.
To opt-out of receiving Your IT Guardian Pty Ltd marketing materials, you will need to unsubscribe from our marketing database. To do this, simply select the “unsubscribe” option in one of the emails that you receive from us. Please note that if you have an account with Your IT Guardian Pty Ltd, we may still need to send you essential information about your account.
Sharing your personal information
- organisations that provide services to us in connection with our business, including customer support, payment processing, administration, archival, data storage, hosting, research, mail and delivery, installation, distribution, logistics, marketing, auditing, share registry, consulting, financial and legal advisory, banking, debt collection, security or technical services and other Your IT Guardian Pty Ltd websites. In some cases our service providers may collect your personal information on our behalf;
- if you return goods to Your IT Guardian Pty Ltd to be repaired, our repairs system administrator, the manufacturer of the goods and authorised repairers;
- law enforcement agencies to assist in the prevention, investigation and prosecution of criminal activities;
- parties involved in any third party acquisition or potential acquisition of an interest in Your IT Guardian Pty Ltd or its assets;
- our insurers and insurance brokers; and
- to other third parties where you have specifically consented to the disclosure of information to these third parties.
Additionally, if you return goods to us on which personal information is stored for repair (for example, on a computer) and do not delete that personal information, Your IT Guardian Pty Ltd will send the goods to the repairer. By returning such goods to Your IT Guardian Pty Ltd for repair, you consent to Your IT Guardian Pty Ltd disclosing any personal information contained on the goods to the repairer, by way of Your IT Guardian Pty Ltd sending the goods to the repairer.
Disclosure of personal information to overseas recipients
Your IT Guardian Pty Ltd is likely to disclose the personal information that it collects and holds about you to third parties who are not in Australia (such as third parties who are located in the United States of America, Singapore, the United Kingdom, Holland and New Zealand).
Security of your personal information
We will take reasonable steps to ensure that the personal information that we hold is stored in a secure environment protected from misuse, interference and loss and any unauthorised access, modification or disclosure.
How to access, correct and update your personal information
Upon your request, Your IT Guardian Pty Ltd will provide access to your personal information that we hold (except in certain circumstances set out in the Privacy Act 1988 (Cth)). Your IT Guardian Pty Ltd reserves the right to charge you an administration fee of $25 for providing access to your personal information and will, of course, require some proof of your identify before providing information to you.
You may also request us to correct the personal information that Your IT Guardian Pty Ltd holds about you. If you do so and we are satisfied that, having regard to a purpose for which the information is held, the information is inaccurate, out-of-date, incomplete, irrelevant or misleading, Your IT Guardian Pty Ltd will take such steps as are reasonable in the circumstances to correct your personal information to ensure that, having regarding to the purpose for which it is held, the information is accurate, up-to-date, complete, relevant and not misleading.
To request access to the personal information that Your IT Guardian Pty Ltd holds about you, or to update or correct that personal information, please send a written request to The Privacy Officer, Your IT Guardian Pty Ltd, either by email to help@youritguardian.au or by pre-paid post to PO Box 8598, Carrum Downs VIC 3201.
- if you are a subscriber to our marketing database you can also update your details via the “modify your subscription” option in one of the emails that you receive from us;
How to make a complaint
If you are concerned that the way Your IT Guardian Pty Ltd collects, holds, uses or discloses your personal information may be in breach of the Australian Privacy Principles, please send written details of your complaint to The Privacy Officer, Your IT Guardian Pty Ltd, either by email to help@youritguardian.au or by pre-paid post to PO Box 8598, Carrum Downs VIC 3201.
How Your IT Guardian Pty Ltd will handle complaints
After receiving a complaint, we will consider whether we need any further information from you to properly consider and investigate the complaint, and may request such information from you. We will then:
- conduct internal discussions with the relevant business units involved in the collection, holding, use or disclosure of your personal information which is the subject of your complaint, and evaluate whether we believe that such collection, holding, use or disclosure of your personal information was in breach of the Australian Privacy Principles; and
- notify you of the results of our investigation of your complaint.
If the conclusion of our investigation is that our collection, holding, use or disclosure of your personal information was in breach of the Australian Privacy Principles, we will take steps to remedy the breach as soon as reasonably practicable.
We will endeavor to notify you of the results of our investigation of your complaint within 30 days of receiving your complaint. However, if your complaint involves complex matters or requires extensive investigation and consultation, it may not be possible to respond within this timeframe.
If you are not satisfied with our response to your complaint you are entitled under the Privacy Act 1988 (Cth) to make a complaint to the Office of the Australian Information Commissioner. Information about how to make a complaint is available from the Office of the Australian Information Commissioner’s website (www.oaic.gov.au).
Additional information for users of our websites
If you visit youritguardian.co any other Your IT Guardian Pty Ltd websites (the “Websites”) to read, browse or download information, our system may record information such as the date and time of your visit to the Website, the pages accessed and any information downloaded. This information is used (i) for statistical and reporting purposes; (ii) for website administration, security and maintenance purposes; and (iii) to direct you to material on our Websites that we believe will be of interest to you.
Like many websites, our Website may use “cookies” from time to time. Cookies are small text files that we transfer to your computer’s hard drive through your web browser to enable our systems to recognise your browser and your log-in status. Cookies may also be used to record non-personal information such as the date, time or duration of your visit, or the pages accessed, for website administration, statistical and maintenance purposes. Any such information will be aggregated and not linked to particular individuals. The default settings of browsers like Internet Explorer usually allow cookies, but users can easily erase cookies from their hard-drive, block all cookies, or receive a warning before a cookie is stored. Please note that some parts of the Website may not function fully for users that disallow cookies.
While we take great care to protect your personal information on our Website and use state-of-the-art data transmission encryption, unfortunately no data transmission over the Internet can be guaranteed to be 100% secure. Accordingly, we cannot ensure or warrant the security of any information that you send to us or receive from us online. This is particularly true for information you send to us via email. We have no way of protecting that information until it reaches us. Once we receive your transmission, we use our best efforts to ensure its security in our possession.
The Websites may contain links/ plug-ins to other sites. We are not responsible for content of, or the privacy practices or policies of, those sites.
Exemptions
Your IT Guardian Pty Ltd sometimes handles personal information relying on exemptions under the Privacy Act 1988 (Cth), for example in relation to (i) employee records; (ii) related bodies corporate; (iii) provision of services to State or Territory authorities; and (iv) operations outside Australia relating to personal information of non-Australians.
Any permitted handling of personal information under such exemptions will take priority over this Privacy Policy to the extent of any inconsistency.
Privacy Queries
If you have any queries or concerns, further information can be obtained by contacting our Privacy Officer by email help@youritguardian.au or by post to The Privacy Officer, Your IT Guardian Pty Ltd, PO Box 8598, Carrum Downs VIC 3201.
Your IT Guardian Pty Ltd ABN 30 643 903 315
Version 1 – Date of Publication 4 November 2020